Canada

CWELCC, the Affordability Grant and CCFRI

Fee reductions on each family's invoice, Ontario's base fee limit, and Alberta's monthly grant claim.

For directors and admins at Canadian centres

Fee reductions on invoices

In the app, Billing → Payments → Subsidies → Subsidy programs suggests your province's program: CWELCC in Ontario, the CWELCC Affordability Grants in Alberta, and CCFRI in British Columbia. Added from the suggestion, it's a fee reduction, marked with a Fee reduction pill, not a family subsidy. A family's reduction comes off each invoice as its own line, CWELCC reduction, Affordability Grant or CCFRI reduction, so the family sees what the province pays and what they pay. Recording a family on a program is described in Subsidy and state claims.

These changes need the latest app.

Ontario: the CWELCC fee limit

On the director portal's Billing page, an Ontario centre records whether it's enrolled in CWELCC, its days of service a year, and either its base fee per day on December 31, 2024 for each age group, or its service area.

The page then lists each eligible child's base fee a day, worked out from their share of the family's tuition (less the CWELCC reduction) and any mandatory one-time fees over the year, against the limit: the lowest of $22, your 2024 fee, or your service area's amount (O. Reg. 137/15, s. 77.2). A child over the limit is marked, but billing isn't stopped. Fix the rate yourself.

Alberta: the Affordability Grant

In the app's Billing → Payments → Subsidies, a family's voucher on the grant (Set a Family to Subsidy) asks which child it's for, whether it's a daycare (or family day home) or a preschool, what the child does during school hours, and their Registered hours a month in a usual month.

Daycare: each month's invoice takes the child's tuition above Alberta's flat parent fee off on an Affordability Grant line, so the family pays the flat fee for their hours: $326.25 for 100 or more hours, $230 for 50 to 99. Under 50 hours there's no grant.
Preschool: up to $100 a month, never more than the fee.
A first or last month counts the hours for the days in care, so a child starting late in the month can move to the part-time fee or none.
The grant stops for a child in full-time kindergarten or Grade 1 and up, and from the September 1 after a child turns 6.

The subsidy list shows each child's hours and today's fee, or why there's no grant.

Alberta's monthly claim

In the director portal, enter your agreement's Schedule A fees once under Billing → Affordability Grant. Then Billing → Subsidy lists the Affordability Grant claim worksheet first. Pick a month and it lists every child on the grant, with what Alberta's Claims Submission Service asks for:

the age category on the 1st, the registered hours and their category (100 or more, 50 to 99, under 50, or preschool);
hours attended, and whether the child attended at all;
the tuition, grant and parent fee as the month's invoice billed them, plus other fees;
Expected funding: what Alberta should pay for each child, from your Schedule A fees.

It warns about a child who didn't attend (a grant taken off their invoice won't be funded), a child no invoice billed the grant for, a child with no grant that month, a missing date of birth or Schedule A fee, and a claim past the 20th of the next month. Download the CSV, or Export PDF for a printout with your letterhead and totals, then enter each child in Alberta's portal. Keep the printout: it's also the claims record Alberta asks centres to keep.

British Columbia: CCFRI

B.C. centres add CCFRI from the suggestion, and each family's reduction comes off their invoice as a CCFRI reduction line. RoundUp doesn't build a CCFRI claim; report to the province as you do now.