Create classrooms

Rooms, age ranges and capacity — and why getting the age range right matters more than it looks.

For directors and administrators

Adding a room

Create a classroom with a name, an age group and a capacity. Use the name your staff actually say out loud — Sunflowers, not Room 2B — because it appears on every attendance screen and in every message about that room.

Age ranges

The age group sets which state ratio applies. This is the single most consequential field in room configuration: get it wrong and every ratio reading for that room is confidently wrong.

Set it to the age group the room genuinely serves. If your infant room takes children up to eighteen months, say so — don't set it to a wider band because it's convenient.

Capacity

Capacity is your licensed maximum for the room, which is about physical space and is separate from the ratio, which is about supervision. A room can be within capacity and out of ratio at the same time, and usually is when someone calls in sick.

Mixed-age and combined rooms

Rooms holding more than one age group are governed by the youngest child present. This bites hardest at the edges of the day: an early-drop-off room combining an infant with the preschoolers takes on the infant requirement for as long as that child is there.

If you routinely combine rooms at open and close, configure that reality rather than working around the numbers afterwards. See Ratios.

Moving between rooms

Children move rooms through the day — to the yard, to a combined late room, or permanently as they age up. Moves are recorded, which keeps both rooms' ratio history honest.

More: All director guides