Attendance and check-in
Signing children in and out, running a check-in kiosk, and what to do when the person collecting isn't on the list.
Two ways to check in
Open Check In/Out from a classroom. Children show as Not yet checked in, Checked in, or Checked out, and the room header tells you when everyone on the list is in.
- Staff-driven — a teacher checks children in on their own device as families arrive. Best for rooms where a teacher greets at the door.
- Kiosk — a dedicated tablet at the entrance that families use themselves. Best for a single front door and a busy morning.
You can mix them. A kiosk at the door and a teacher catching late arrivals in the room is a common setup.
Kiosk mode
Kiosk mode locks a device to the check-in screen so it can be left out unattended. Exiting requires a Director PIN — that's what stops a parent, or a child, wandering into the rest of the app.
Set the PIN before the tablet goes to the door, not after. And know it yourself: too many incorrect attempts locks the kiosk until the app is restarted.
Even in kiosk mode, the record is made against your center's staff, not the parent tapping the screen. That's what makes attendance defensible in an audit.
Authorized pickups
Each child carries an Authorized Pickups list — the people a family has said may collect them. At check-out, RoundUp shows whether the person collecting is on it.
Someone not on the list is flagged as needing authorization. This is the moment the feature exists for, so treat the flag as a stop, not a suggestion.
Director override
Sometimes a genuine pickup isn't on the list — a grandparent driving in for one afternoon. A director can override and record a reason.
Overrides are kept with the check-out record, with who authorized them and why. Write a reason that will make sense to someone reading it in six months: "Mother phoned at 2pm, confirmed uncle collecting, ID checked" beats "ok".
If the same person is overridden repeatedly, ask the family to add them to the authorized list properly. A pattern of overrides is exactly what a licensor will ask about.
Fixing a wrong time
Times can be corrected by a director. The correction is recorded rather than overwriting silently — the original stands alongside it, with who changed it and when.
That's deliberate. Attendance drives subsidy claims and ratio history, so a record that can be quietly rewritten is worth much less when someone asks you to prove it.
What families see
Families see their own child's check-in and check-out times, and who signed them out. They cannot edit anything. If a parent tells you a time looks wrong, they're asking you to correct it — they have no way to do it themselves.
More: All director guides