Emergency drills
Running a drill with a live head count, and keeping a record a licensor can read.
Where drills live
Open More → Compliance and choose the Drills tab. Compliance is for directors, assistant directors and admins. If you don't see it, your center may have it turned off.
Drills are saved to your center's records rather than the device you ran them on, so every director at your center sees the same history.
Running a drill
- Open Drills as the drill begins The list of children is taken from who's checked in when you open the tab, so open it fresh rather than from a screen you left open this morning.
- Choose the type Fire drill, Evacuation drill, Lockdown drill, Shelter in place or Earthquake drill.
- Start the clock Tap Start drill. A timer starts.
- Account for every child Tap each child's name as they're accounted for. The count next to Tap each child as accounted for shows how many of how many.
- Fill in the record Lead staff starts as your name; change it if someone else ran the drill. Add Weather and Notes — what went well, what to improve.
- Log it Tap Complete & log. You'll see All accounted for, or Logged with the number missing.
Discard abandons the drill and saves nothing.
Who's in the count
Only children checked in at the time are listed. A child who arrived without being checked in won't be there to tap, and neither will one who was checked out but is still in the building. A drill is where loose check-in habits show up.
Staff and visitors aren't part of the count. Account for adults with your own roll call and note the number in Notes.
Any child you didn't tap is recorded by name as missing. That's deliberate: if a child genuinely wasn't found, the log says who; if it was a slow tap on a tablet, your note says so.
The recorded time
The duration saved runs from Start drill to Complete & log, and the timer keeps going while you fill in the lead, weather and notes. Glance at it when the last child is accounted for, and if you then spend a while writing, put the real evacuation time in your notes.
History
Under History, each drill shows its type, how many were accounted for (18/18 accounted), how long it took, the lead, any missing children by name, your notes and the date. A green tick means everyone was accounted for; a red warning means someone wasn't.
Logged drills can't be edited or deleted in the app, which is part of what makes them worth showing. RoundUp doesn't export the drill log as a file, so for a licensing visit, open History on screen.
OAR 414-305-0210 requires certified centers to practice evacuation drills monthly and one other part of the emergency plan every other month, on varying days and times. The same rule asks the record to include the number of staff in attendance, which the drill log has no field for — put it in Notes.
Logging a fire drill afterwards
If a fire drill happened and nobody ran the timer, teachers and directors can still record it from a classroom: open Quick Actions → Fire Drill → Log Drill. Enter the date, time, Duration (min), Children expected, Children counted at assembly point, Participants and notes, then Save.
It goes into the same History. A drill logged this way has counts but no names, so if anyone was missing, say who in the notes.
More: All director guides