Your room's day

Headcounts and evacuation roll calls

Counting your room at a transition, and the roll call that runs a drill or a real evacuation.

For teachers, lead teachers and assistant teachers

Where they are

Open the Classroom tab and unfold Quick Actions, under the Attendance heading. The first two tiles are Headcount and Evacuation. Both count the children who are checked in, so the count is only as good as the morning's check-ins.

Taking a headcount

Use a headcount whenever children move: going outside, coming in, a room move, leaving for or returning from a trip, or a plain roll call.

Say why Pick Going outside, Coming inside, Room move, Trip departure, Trip return or Roll call.
Count faces Tap each child as you see their face. Everyone checked in to your room is expected, and the bar at the top says how many of them you've counted.
Save Tap Save headcount. When everyone is counted, RoundUp says so.

If anyone isn't counted, RoundUp names them and asks before saving. Save and alert saves the headcount with the missing names and alerts your directors. Don't save a short count to get past the prompt: find the child first, or tell your director straight away.

Evacuation roll call

Use Evacuation for a drill or a real emergency, at the assembly point.

Pick the type Fire, Evacuation, Lockdown, Shelter or Real emergency.
Pick who you're counting Your room, or All rooms if you're the one sweeping the building.
Account for each child Tap each child as you see them. The clock starts at the first tap. Each child's allergies show on their row, and the phone button beside them calls their first emergency contact.
Finish Fill in staff present and the alarm if you can (below), then tap Finish and log.

Finishing logs a drill to your center's drill record, with how long it took and a count for each room. If anyone is missing, RoundUp names them and asks before logging. The log then records them as not accounted for.

The Fire Drill tile next to it is the quicker way to log a fire drill after the fact. For how your center's drills are counted and reported, see Emergency drills.

Staff present and the alarm

Two optional questions sit under the list:

Staff present — the number of adults with the children.
How the alarm was raised — Fire alarm, Bell, Whistle, Intercom / PA or Verbal. Pick any that apply, or type another in Other alert method.

Both go on the drill record and show in drill history. Some states' drill forms ask for them, so fill them in for a practice drill even when it feels like paperwork.

Without a connection

Playgrounds and assembly points often have no signal. A headcount or roll call saved offline is kept on the device and sent when it reconnects, and RoundUp tells you that's what happened. A save that reached the server just before the connection dropped isn't recorded twice.

Habits that help

Count, then tap. Tap a child because you can see them, not because they were there a minute ago.
Check in as children arrive. A child who was never checked in isn't on the list, so the roll call can't account for them.
In a real emergency, people first. The roll call helps you account for children; it never replaces calling for help.

More: All teacher guides