Photos, albums and consent
Where photos go, how consent and your center's sharing delay decide who sees them, and judgement for group shots.
Where photos live
Go to More → Photos & Albums. The Photos screen has four tabs:
- Photos: the list of albums. Every child has their own album automatically.
- Observations: photos attached to observations, newest first, which you can narrow by room and child.
- Albums: the album you've opened.
- Consent: each child's media permissions.
Photos are stored against a child, so add them from that child's album.
Adding photos
- Open the child's album On the Photos tab, tap the child's album.
- Add from the library Tap Add photo and choose up to 20 photos at a time from the device's photo library.
- Check they landed RoundUp confirms how many were added to the album, or tells you how many couldn't be saved.
Each photo can be up to 5 MB, as a JPEG, PNG, WebP or HEIC image. Albums add from the library, so take the picture with the device's camera first.
Stick to photos here. A video picked from the library doesn't stay in the album once you leave it; attach videos to an observation instead (see Lesson plans and observations).
Checking consent
The Consent tab lists every child by room. Each shows Photo ok or Photo blocked, then whether Photo and Video are allowed and whether Family sharing and External marketing are on. Directors set these. If one looks wrong, tell your director rather than working around it.
When you attach a photo to a daily report entry or an observation, RoundUp blocks it for a child whose photo consent is Not allowed. Adding to an album doesn't check, so look before you upload.
What families see
A family sees their own child's album. RoundUp holds a photo back from the family, while staff still see it, when:
- the child's photo consent is Not allowed, or Family sharing is No;
- today falls outside the child's release window, if your director has set one; or
- the photo is still inside your center's sharing delay. Directors set this as Delayed media sharing, and it starts at No delay.
A delay gives a room time to catch a photo that shouldn't go out before any family sees it. It isn't a reason to upload first and check later.
Group photos
RoundUp doesn't check who else is in a picture. That judgement is yours.
- Check every child in the frame on the Consent tab, not only the child whose album it's going into.
- Leave out children you can't share. Retake the shot, or crop them out before you upload.
- Remember who'll see it. The family of the child whose album it's in can see everyone else in the photo too.
If a photo is wrong
Photos can't be deleted from the app. If one went into the wrong child's album, or shows a child who shouldn't be shared, tell your director straight away. It matters most in the minutes after upload, especially if your center uses a sharing delay.
More: All teacher guides